Day of Wedding Coordination

No matter the type of event you have coming up, we have all the details covered. We have a full list of preferred vendors and the design skills to help bring any vision to life.

Please contact us today for your free initial consultation!

Full Service Day of Wedding Coordination

Overall service includes

1 Free Initial Consultation
Coverage the day of the wedding
Creative director and one assistant coordinator
Unlimited consultation via telephone and/or e-mail with Creative Director

The Double Check

Review of all venue and vendor contracts and agreements to make sure all details are covered
Review detailed discussion regarding venue/vendor arrangements
Venue walk-thru
Prepare Day of Itinerary/Timeline
Final Itinerary/Timeline
Final detailing with venue contact (Seating charts, guest count, final balances)
Distribution of the final approved itinerary/timeline to venue contact and all other necessary vendors
Provide basic traditional etiquette advice (seating arrangements, walking down aisle, etc.)
(Any other details can be added by the client if needed)

Ceremony Rehearsal Coordination

Rehearsal direction and/or assistance with wedding officiant
Assist in special direction including any special requests, choreograph processional and recessional
Review of musical selections
Review seating arrangements and coordination of special traditions
Provide abbreviated itineraries for bridal party and bride/groom parents

Day of Coordination

Assist bride and groom as needed throughout the wedding day
Communicate last minute and final detailing to bridal party and give walking cue’s.
Ensure transportation arrives timely
Handle various last minute needs and emergencies
Ensure all vendors arrive according to contracted time and perform contracted duties

Pre-Ceremony, Bride

Oversee pick up and /or delivery of snacks and beverages
Ensure make-up and hair artists arrive on-time and assist in time management
Assist bride with putting on her gown
Organize and distribute all personal flowers as delivered and or provided by client.
Transport bride’s personal items need for the ceremony and reception

Pre Ceremony, Groom

Oversee pick up and or delivery of snacks and beverages
Ensure boutonnieres are delivered to groom’s location
Assist in pinning boutonnieres/folding handkerchiefs

Ceremony

Ensure special items are at ceremony location (Programs, Traditional/Ceremonial Items)
Make sure ceremony flowers are delivered and set up according to contracted services
Ensure groom, groomsmen, attendant and grandparent personal flowers and corsages are at the ceremony location and provide assistance if needed
Ensure ushers are familiar with any special seating arrangements, in appropriate places, available to pass out programs and escort guests
Make sure ceremony musicians arrive timely and review musical arrangements
Ensure correct processional line-up
Fix all dresses/tuxes prior to walking down the aisle
Cue ceremony musicians, photographers and videographers when bridal party is in place to walk the aisle
Assist photo/video arrangements at the end of ceremony

Cocktail Hour

Oversee cocktail hour deliveries
Ensure arrival and appropriate set up of cocktail décor and/or rental items
Ensure arrival and set up of ceremony entertainment and/or musicians
Welcome, greet and usher guests into reception area
Assist guests in locating their seating arrangements

Reception

Oversee all contracted wedding day deliveries and vendor set ups
Confirm and review reception timeline with venue
Ensure the design of the venue appears as anticipated and specifically described, including, but not limited to:

-Setting up of wedding stationery (Place/Escort Cards, Menu Cards, Table Numbers)

-Set up favors (at table or at individual seat) and or special gifts

Special Item placement: Pictures, sign-in book, other signage
Set up of small item décor: (candles, ready-made/ready placed decorative items)
Set up of amenity baskets and or arrangements
Ensure guest tables, head table and/or sweetheart table set up accordingly
Ensure flowers and/or other centerpiece arrangements set up as contracted
Transport special decorative items (Items must be made available at rehearsal and no single
Coordinate events and announcements throughout the reception in coordination with DJ and/or Emcee
Organize the bridal party and guests for the grand entrance and exit
Ensure receptions events progress in a timely manner
Cue Emcee/DJ of special moments (Entrance, cake cutting, toasts etc)
Cue photographer and videographer of special moments to occur
Ensure special arranged music requests are appropriately played at specific times (Entrances, Cake Cutting, Bouquet toss, etc)
Assist venue/catering staff in minor needs
Final vendor confirmations and detailed direction for set-up, breakdown and pick up
Act as liaison and point of contact to bridal party, parents and contracted vendors for reception (Decorators, Entertainment, food and beverage) and venue
Collect gifts and personal décor items and ensure they reach designated individual upon leaving the venue
Coordinate reception departure/send-off

Discounts will apply to all weekday events!