Day of Wedding Coordination

   Full Service Includes:

• 1 Free Initial Consultation
• Coverage the day of the wedding
• Creative director and one assistant coordinator
• Unlimited consultation via telephone and/or e-mail with Creative Director

The Double Check

• Review of all venue and vendor contracts and agreements to make sure all details are covered
• Review detailed discussion regarding venue/vendor arrangements
• Venue walk-thru
• Prepare Day of Itinerary/Timeline
• Final Itinerary/Timeline
• Final detailing with venue contact (Seating charts, guest count, final balances)
• Distribution of the final approved itinerary/timeline to venue contact and all other necessary vendors
• Provide basic traditional etiquette advice (seating arrangements, walking down aisle, etc.)
• (Any other details can be added by the client if needed)

Ceremony Rehearsal Coordination

• Rehearsal direction and/or assistance with wedding officiant
• Assist in special direction including any special requests, choreograph processional and recessional
• Review of musical selections
• Review seating arrangements and coordination of special traditions
• Provide abbreviated itineraries for bridal party and bride/groom parents

Ceremony

• Ensure special items are at ceremony location (Programs, Traditional/Ceremonial Items)
• Make sure ceremony flowers are delivered and set up according to contracted services
• Ensure groom, groomsmen, attendant and grandparent personal flowers and corsages are at the ceremony location and provide assistance if needed
• Ensure ushers are familiar with any special seating arrangements, in appropriate places, available to pass out programs and escort guests
• Make sure ceremony musicians arrive timely and review musical arrangements
• Ensure correct processional line-up
• Fix all dresses/tuxes prior to walking down the aisle
• Cue ceremony musicians, photographers and videographers when bridal party is in place to walk the aisle
• Assist photo/video arrangements at the end of ceremony

Cocktail Hour

• Oversee cocktail hour deliveries
• Ensure arrival and appropriate set up of cocktail décor and/or rental items
• Ensure arrival and set up of ceremony entertainment and/or musicians
• Welcome, greet and usher guests into reception area
• Assist guests in locating their seating arrangements

Reception

• Oversee all contracted wedding day deliveries and vendor set ups
• Confirm and review reception timeline with venue
• Ensure the design of the venue appears as anticipated and specifically described, including, but not limited to:

-Setting up of wedding stationery (Place/Escort Cards, Menu Cards, Table Numbers) -Set up favors (at table or at individual seat) and or special gifts

• Special Item placement: Pictures, sign-in book, other signage
• Set up of small item décor: (candles, ready-made/ready placed decorative items)
• Set up of amenity baskets and or arrangements
• Ensure guest tables, head table and/or sweetheart table set up accordingly
• Ensure flowers and/or other centerpiece arrangements set up as contracted
• Transport special decorative items (Items must be made available at rehearsal and no single
• Coordinate events and announcements throughout the reception in coordination with DJ and/or Emcee
• Organize the bridal party and guests for the grand entrance and exit
• Ensure receptions events progress in a timely manner
• Cue Emcee/DJ of special moments (Entrance, cake cutting, toasts etc)
• Cue photographer and videographer of special moments to occur
• Ensure special arranged music requests are appropriately played at specific times (Entrances, Cake Cutting, Bouquet toss, etc)
• Assist venue/catering staff in minor needs
• Final vendor confirmations and detailed direction for set-up, breakdown and pick up
• Act as liaison and point of contact to bridal party, parents and contracted vendors for reception (Decorators, Entertainment, food and beverage) and venue
• Collect gifts and personal décor items and ensure they reach designated individual upon leaving the venue
• Coordinate reception departure/send-off

Discounts will apply to all weekday events!